Updated on: Fri Jan 27, 2023
All policy statements below relate to both email addresses and associated Google Workspace applications (e.g. Google Drive, calendars etc.)
The primary purpose of the English International College’s electronic mail system is for Users to communicate professionally with each other, gather and share outside resources related to College assignments and communicate with fellow Users to collaborate on College activities.
All College Electronic Mail (email) accounts are property of the English International College.
Email activities must comply with all College policies and guidelines.
The user accepts all responsibility to understand all policies and guidelines.
The College email account will be removed from the system after graduation, leaving the College, or infractions outlined below.
Account user names will be provided to parents so those parents can monitor the account where necessary and communicate with teachers where they feel the account may be misused.
Electronic mail sent or received by the College system is not confidential.
Although the College does not make a practice of monitoring electronic mail, the administration reserves the right to retrieve the contents of user mailboxes for legitimate reasons, such as to find lost messages, to conduct internal investigations, to comply with investigations of wrongful acts or to recover from system failure.
Where deemed necessary, the password to an email address must be surrendered. This will only be at the direct instruction of the Senior Leadership Team.
System administrators may create filters to scan for and eliminate viruses and large graphic files that are unrelated to the College’s operation.
Improper use of the system will result in disciplinary action and the possible revocation of the User’s email account.
Illegal activities on the system will be referred to law enforcement authorities for appropriate legal action.
Prohibited Uses (not exclusive):
The email system cannot be used to operate a personal business.
The account may not be sold or otherwise reassigned.
Users are not allowed to send, access, upload, download or distribute offensive, threatening, pornographic, obscene, or sexually explicit materials.
Use of the College’s e-mail accounts for financial or commercial gain or for any illegal activity will be subject to disciplinary action.
Users are not allowed to use or distribute material which is in contravention of copyright.
Misuse of Passwords: Any user caught trying to gain access to another user’s account, files or data will be subject to disciplinary action.
Any attempt to destroy data or any other malicious use will be subject to disciplinary action.
Bringing the College into disrepute: Any communication sent from a College email account that it is deemed by the Senior Leadership Team to have the potential to bring the College into disrepute will be subject to disciplinary action.
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